Welcome to this site where you will find quality Sample Letters for your reference and guidance. Letters Samples are created by professionals. Letter is a form of written communication and plays a vital rule in conveying messages from one person to another. Letters are of two types, formal letters which are used for written communication to convey business message to other organizations or within the organizations and informal letter which are written to relatives and friends for casual conversation. Even in this technological era, you can’t deny importance of letters. Letter may be in any form such as hardcopy or softcopy therefore you can send it through land mail or email. There are different types of letters used in both business communications and causal communications such as:
- Authorization Letter
- Sponsorship Letter
- Payment Reminder
- Eviction Letter
- Cancellation Letter
- Referral Letter from Doctor
- Letter to Judge
- Proof of Employment Letter
- Letter asking for Donations
- Complaint Response Letter
- Appreciation Letter
All these letters are vital for both formal and informal communications. These letters require sample format to follow in order to fulfill official needs. Each business organization has sample letters prepared by their officials according to the needs of their organization. Letter writing is not a difficult task, now you can get different sample letters according to your needs. These letters let you to write your own business or casual letter because you only need to replace sample text of the letter.
I designed this website especially for you to facilitate your letter writing needs. Here you can find plenty of sample letters on above mentioned topics and more. These letters are designed by considering their official format. You can easily modified text of all sample letters by copying it on MS Word document. Instructions in each letter are given in brackets and highlighted with different colors so that you can easily understand what to write in the body of letter. If you want to judge quality of sample letter you should consider presence of following factors:
- Date at which you are writing letter
- Inside address
- Body of the letter
- Complimentary close
- Signature block
These all are essential parts of any formal or informal letter. Always keep it in mind that business letters should be typed on letterhead of organization. It will not only diminish the need of your address and contact information as this information already present on letterhead but also provide an authenticity to your business letter. You can also get help by seeing some free forms available on the internet. My provided sample letters are free from any cost so you can easily use these letters for your formal or informal communication needs. View my provided sample and let me know about your feedback. You can also share your views or letter needs with me because I will feel immense pleasure to execute your needs. We hope that these letters samples will be helpful to you. Remember to keep coming back as we are continuously updating new sample letters on this site.
- To clarify vital points of complex transactions for convenience of parties.
- For official declaration of parties involved in current negotiation such as merger or joint venture proposal.
- To provide safeguard in case a deal is collapses during negotiation.
Letter of intent shows your intention on a particular matter and just like other formal letters, style and wording of letter of intent depends on specific circumstances. You should use appropriate tone in letter by considering your audience such as if recipient is your friend or you are well known to him/her then you can use casual tone in letter of intent but be careful while writing business letter because these letters require formal style. Try to keep letter short and concise therefore you should explain your point of view in less possible words.
Here I am sharing a sample letter of intent with you; feel free to consult it before writing your own letter of intent. You can also use this sample letter of intent after some modifications. Brackets in thissample letter show that you should fill it with your required information so if you want to use it as it is then remove all brackets.
Sample Letter of Intent
[Your street address]
[Your city and state]
Dear [name of present owner]:
I and my business partner [write name of your business partner] have a concentrated discussion on [write day and date here], we discussed the whole situation, and we concluded that we are intended to purchase your business, Twice Over. We are willing to pay your requested purchase price of [state price here], which includes both [write details here such as the business and all equipment necessary to operate it], as per our discussion.
We would like to meet with you next [write date, day and time here], to finalize the sale. We will bring all the necessary paperwork, signed and completed, and we will tender payment, as agreed. At that meeting, we will also set a date that will not exceed [write number of days here] days for when we will take over the operation.
From: Conway Algernon,
Bluebell Electronics Ltd
4587 Forth Estate
Anytown NM 123
To: Mr. Darian T. Bowen
Bollix Industries Ltd
5457 Loophole Lane
Anytown NM 555
Dear Mr. Darian T. Bowen,
I would like to take this opportunity to introduce myself and my organization. I am running a premier organization dealing in electronic and electric products of every type. At Bluebell Electronics you will find every type of household electronic appliances like laptop, television sets, washing machines, air conditioners and lots more. I am in this business since previous five years and my organization has good reputation in market.
I am not alone; I am running this business with the help of team of qualified personnel. Apart from various products my organization has the advantage of location as we have branches all over the country. You can inspect any of our products anywhere to make your choice. We offer our products at reasonable prices and offer attractive discounts for bulk purchases. Our sales are backed by after sales service and we offer free deliver anywhere.
I and my team are looking forward to your patronage of our products. We assure you of our best services at all times.
Golden Electronics Ltd
February 25, 2012
Mr. Alfred Jackson
Galaxy Marketing Inc.
Los Angeles, CA
SUBJECT: Job Leave Application
I am writing this letter to get permission for the leave which I will have to take on 28th of this month. I am taking this leave because I have to move out of city to see my grandpa on that particular day who is very ill and I want to make sure that he is taking proper treatment for his disease or not. I have been connecting with him on phone from long time but this time he personally requested me to visit him. I will manage to come back to city on the same day and therefore I request to allow me one day leave on February 28, 2012.
I shall be highly obliged for your act of kindness.
Thanks in anticipation.
Star Marketing Inc.
- Try to keep your donation letter concise and informative.
- Skip all irrelevant details and make sure the presence of essential information.
- Don’t stipulate amount of donation and let it to the donor especially in recession period.
- You can use words like generous or proportionate to describe donation.
- Make sure to include all necessary details required by reader.
- You can also state your motto and mission statement in the start of letter.
- Avoid aggressive language, and keep tone of your letter confidential.
Here I am providing you with sample letter asking for donation. You should consult it before designing your own letter asking for donation.
Sample Letter Asking for Donation
***Prepare this letter on the letterhead of your organization***
Address of recipient
Dear Sir/ Madam,
I am writing this letter on behalf of [write name of organization]. Since quite a few years, [write name of organization] has provided thousands of [children] in our community with free access to [state your facilities here such as counseling, after school tutoring, mentoring and recreational programs]. We successfully do all this just because of generous donations of aware citizens and people like you.
Last year, munificent donations helped us a lot to facilitate children such as we have purchased new books for our growing library and start a scholarship fund to help deserving children pay for college. We also celebrated the high school graduation of 11 of our children; 7 of whom started post secondary studies this fall. Without your generosity and support, we are unable to do anything and for this we are really thankful to you.
This year, we have ambition to [state details of plans for this year such as purchase new sports equipment, and have the outdoor playing field cleaned up and landscaped for recreational use]. We have also planned to open mobile classrooms for talented students. We believe that this will help students to show their hidden talent by participating in extracurricular activities. We think that this is necessary for brighter future of our kids.
We hope that you will join us in our noble cause because investing in one child mean investing in entire community. You can make online donation on [write here URL of donation page] or you can also transfer amount of donation in bank account [write name of bank] and [write account number]. You can also directly send payable check or cash on address given below:
[State your address here]
For further queries you can directly contact me at [write you email address] and [write you phone number].
We sincerely thank you for your time and continued support.
Yours sincerely, / faithfully
Proof of employment letter is needed by employees as an evidence of their employment. It is the basic right of employees to get their proof of employment. In several countries it is the part of legislation to write a proof of employment letter to the employee in two months of inception of employment. Proof of employment letter is so beneficial for employees because by using it you can open bank account, obtain loans, insurance policies and several other things. Proof of employment letter summarized complete employment information on single page. Wording used on proof of employment letter should be straight forward and positive. This letter is considered as prima facie evidence in several court cases therefore don’t try to make fictitious or wrongly written proof of employment letter. Your any negligence or misinformation can lead you to the court.
You can consult any sample proof of employment letter to diminish the chances of errors while drafting proof of employment letter. I am providing you with sample proof of employment letter for your assistance. You can easily consult it because it is free of cost and designed on specific format of proof of employment letter.
Sample Proof of Employment Letter[Your Name] [Street Address] [City, State, Zip Code] [Phone Number] [Postal Code] [Email Address]
[Date of Letter Writing][Name of Recipient] [Address of Recipient] [Name of Organization] [City, State, Zip Code] [Phone Number]
This letter is to confirm that [name of employee] has been employed full time by [write name of employer/organization] since [write date here] as an [write designation here]. He/she receives a salary of between [write salary here], which is paid monthly. She currently works at least 50 a week.
If you have any further queries, please feel free to contact me at [write contact number here].
From: Vaughan Robert,
3637 Wright Court
Seattle, WA 98119
August 14, 2011
To: Sheridan Uriah,
2699 Walnut Hill 54566
Re: Thank You Letter While Leaving a Company
With the reference of our last meeting I want to remind you that I will be leaving the office in two weeks time. This is due to my family problems that we have to leave this city within next week due to some personal problems. With this regards, I will not be able to play my role in the office as marketing executive of the company. My complete tenure with this company is memorable and I will not forget all of you as I have received lots of benefits and spent valuable time with amazing colleagues like you. I would like to say thank to all of you by the mean of this letter.
I received a lot of guidance and support in the seven years of my stay since the first day of my work up to the present time. I had provided with lots of opportunities to grow professionally and personally and I sincerely thank you for that. I would like to say my gratitude for all the contemplation and support when I am really down when my father past away last year.
I like to wish you all the success in life and career towards the personal and professional goals. I hope that we still continue our friendship and hear from you in the future. Feel free to contact me at email address email@example.com or call me at 455-4516-4645 for any advice or assistance.
From: Fedora Douglas,
Mercury Construction Company,
5474, Lagos Street,
Amnion, RV 3463
March 18, 2010
To: Vaughan Rosewell,
Chief Executive Officer,
Logan Construction Agency,
Anytown, OH 45646
Dear Mr. Rosewell,
I am writing this letter on behalf of Mercury Construction Company to say you thanks for the invitation to the Independence Day. It would be my pleasure to attend the ceremony of independence. I really like your initiative to help homeless people at this event. I would like to say that you all are doing an amazing job by taking the project of supporting and sheltering the homeless and the hapless. It is crucial that someone realizes to take up the responsibility of the neglected and ill and homeless citizens.
We always think about helping the lot but couldn’t take such initiative individually. Your efforts can be persuasion for other people like me and I would love to associate myself to such a project and concept. You can ask for any help of mine in this project.
Thank you once again for inviting me to the inauguration. I would be present at the venue and at the given time.
Chief General Manager,