Cancellation Letter

During business continuity, you have to perform certain things such as making transactions, deals, meetings etc. You have to take services of different people, utilize and cancel them after achieving desired objectives. You can cancel any service or business deal for several reasons such as service provider is providing you poor services or your service period is expired. Cancellation letter is necessary in order to cancel any service or deal. You have to write cancellation letter for following reasons such as:

Cancellation letter is one of the very important documents for business. Some business organization require phone call on 24/7 toll free customer care number for cancellation of request but there are several companies that require a written cancellation letter to proceed cancellation request. This letter can serve as a proof in case of any confusion regarding your communication with company. It is very easy to draft cancellation letter and you can write it by you because you don’t need any special letter writing skills. You only need to follow specific format of cancellation letter.

You can follow format of cancellation letter sample for drafting your own letter.  Today I will provide you with cancellation letter sample so that you can easily tailor your own letter by following given sample.

Cancellation Letter Sample

[Your Name]


[City, State]

[Phone Number]

[Postal Code]

[Email Address]


[Name of Recipient]

[Address of Recipient]

[Name of Organization]

[City, State]

[Phone Number]

Re: Service Number/Subscription/Credit Card Number: #__________ Cancellation

Dear Sir/Madam,

I hold a (subscription/credit card) service of your company and have service number/credit card number _________________, an account number ___________________ in operation. I am sending you this written notice to request the cancellation of my (Service/ subscription/ membership/credit card) from [write cancellation date]. I have attached form containing complete details of me and my services. I have already paid all due bills and have a voucher as a proof which is also attached to this letter. I assured you that service of your company are satisfactory and I am canceling this service due to my personal problems.

I would greatly appreciate if you send me written confirmation within 30 days that the cancellation has been put into effect. I enclosed copy of a bank draft worth USD……... as proof of last payment for the outstanding balance of my subscription/membership/service/credit card. Please ensure no further payments are applied to my account.

Thank you for your prompt attention to this matter.

Yours sincerely,

Your Name

Your Signature

Did you enjoy this post? Why not leave a comment below and continue the conversation, or subscribe to my feed and get articles like this delivered automatically to your feed reader.


No comments yet.

Sorry, the comment form is closed at this time.