Sample Excuse Letter

Excuse letter is written to inform about your absence from school, college or office. This letter should contain reason of your absence in clear words. This letter is an important document so it should be drafted carefully. In this letter you need to mention following things:

This letter is written after availing or before taking leave. This type of letter should show professionalism therefore carefully mentioned date of your absence and days in which you will cover your absence work. Excuse letter express your responsible attitude toward your job and it is a positive point for you. Always keep in mind while writing excuse letter, mention the reason of absence in beginning of letter and try to keep tone of excuse letter soft and polite.

Here I am providing you with a sample excuse letter for your convenience. The format of letter remains same either you are writing it for school or employer.

Sample Excuse Letter

[Your Name]

[Your Designation]

[Name of your organization]

[City, State, Zip Code]

[Phone Number]


[Recipient Name]

[Designation of Recipient]

[Name of Organzation]

[City, State, Zip Code]

[Contact Number]

Dear [write name of recipient]:

I was not able to attend office for [write number of days] from [write date here] as I was [state here your reason of absentee such as suffering from viral infection]. My physician had advised me rest for [write number of days here]. I am enclosing the medical certificate issued by the doctor for your perusal.

I’ll be finishing all pending work in two to three days. If you want further information, you just let me know. I will be there to answer your all queries.

I hope you will consider this application.

Thanking you.

Yours truly,

[Write your name here]

[Your signature here]


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